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COMPANY INFO
Shipping Address
Ames: 615 South Bell Avenue, Ames, IA 50010
Vancouver: 199 West 6th Avenue, Vancouver, BC, V5Y 1K3, Canada
Business information
Ames: Miraterra Inc.
EIN: 37-2136178
Vancouver:Miraterra Technologies Corporation
Canada Business Tax Number: 712667005
BC Incorporation Number: BC1372197
SHIPPING ACCOUNTS
Ames
Please notify David Snyder before providing Miraterra's shipping accounts to vendors or suppliers
FedEx
Acct #: 207233347
Account manager: Sieara Anderson-Boyer
Email: sieara.anderson-boyer.osv@fedex.com
Tel: 866-504-9748
UPS
Acct #: 021C47
Tel: 1-800-377-4877
Vancouver
FedEx
Import: 221610913
Account manager: Jakob Lemieux
Email: jakob.lemieux@fedex.com / Tel: 416-400-4191
DHL
Export: 972041414
Import: 953708150
For packages above 50KG, we have to ask for a quote and Daniel will give us a promo code. Every business account has shipment value insurance 3.25% of declared value. If we have -different insurance, this should be turned off.
Please notify Rita and David Snyder prior to asking a vendor/supplier to use Miraterra's shipping account and verify who will be using the account and what item(s) are being shipped.
Account manager: Rothi Truong
Email: R.Truong@dhl.com / Tel: 778-327-5942
UPS
Shipping & Brokerage account: C89646
UPS contact: Hugh Maceachern
Email: hmaceachern@ups.com / Tel: (506) 447-3624
Novex
Account: 202552
To place order, call 604-278-1935 or online at www.novex.ca
PURCHASING
We have a great solution for purchasing: Float Cards. These are pre-set debit cards assigned to departments or individuals, and often to a department for a specific vendor. They're accepted like credit cards, and come in both digital and physical version, as requested.
You can still make purchases with a regular card and expense them when it's absolutely necessary (see below).
Purchases under $2000 on a Float Card
Applies to recurring transactions under $2000.
Got a float card with room on it? Make your purchase.
Got a float card that doesn't have room? Ask your department head to ask Kent for a special card or to top up existing card, then make your purchase.
No card? Ask your manager or department head to make the purchase.
Purchases over $2000
Applies to recurring transactions over $2,000.
Purchaser
Submit request in Fishbowl.
If it's not approved by the budget owners, make a new plan; if it is, continue below.
Contact Dave S at david.snyder@miraterrasoil.com for assistance if needed.
Place order then continue with shipping (guidelines below).
Set invoices to go to accounts.payable@miraterrasoil.com.
Receive product and mark product as received in Fishbowl.
Finance: Pay supplier invoice at next payment cycle, and mark invoice paid in Fishbowl.
Request reimbursement for a purchase
Please use all the methods above when possible, because they're well controlled and simple for our finance team. When necessary, you can make a copy of the the expense reimbursement form, fill it out, and email it to accounts.payable@miraterrasoil.com.
Set up an account with a vendor, including a credit application
Contact Dave S for credit references and details.
SHIPPING
Choose a shipment method
Is this a very heavy/big/expensive item? If not, skip to #2 below.
If so, ask the supplier to request quotes for FedEx and DHL using our account info, and choose the one that's less expensive.
Can we provide the supplier with our account information?
Choose DHL if available.
If not, choose FedEx.
If not, choose UPS.
If we can't bill shipping to our account,
Choose DHL if available.
If not, choose FedEx.
If not, choose UPS.
If none of those are available, can you pay for brokerage as part of the purchase? If not, we're going to have an issue receiving the package - look for another way to purchase. Contact Rita for assistance.
Is it a local shipment? If yes, choose Novex.
Receive your package (You need to arrange this yourself!)
If you've shipped through DHL, FedEx, or UPS, they're all able to be our broker to receive the package through customs.
If they contact us asking for our broker, remind them that they are contracted to be the broker for packages they're carrying.
The duties should be auto-paid through Float cards; if they request payment, contact Rita or Bonnie and we'll get it sorted.
Unlike Terramera, we do not have a contract with Preferred Express.
Once the package is cleared through customs, make sure you'll be in the office at a spot where you can hear the doorbell when it arrives.
If you won't be there, arrange for someone else to answer the door.
If you have any questions or concerns, email david.snyder@miraterrasoil.com
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